How does team collaboration software works?Team collaboration software is widely used for private communication between individuals, groups, or organizations that include texting, video conferencing, or file sharing. (1)
The working of team collaboration software depends on the tool itself. It helps individuals to communicate with each other, individuals can be family members or employees of any organization. Team collaboration software help teams working under the same project to collaborate and work more efficiently and effectively. Advanced team collaboration software has advanced features but some common features of such software you will find are:
- Instant messaging:
Replying to emails is not much common now, as instant messaging helps people communicate faster than emails. This feature is built in the app and teams can use it to communicate and collaborate. You can specifically send private messages or messages in the group. Such apps also offer context notification of the message so you can instantly see and reply.
- Video conferencing:
Team collaboration software gives the feature of video conferencing in which you can video call anyone or group call if you are trying to schedule a meeting. You can also do a quick chat using video conferencing during a fly. In this pandemic of COVID-19, such apps are very useful as you have to maintain social distancing. University students are taking their online classes using team collaboration software during this pandemic and it is also helping family members to communicate who can’t meet due to quarantine.
- Document sharing:
You can easily upload the document and share it with your team members who are signed up to the same account. It also gives you the ability to share iCloud links such as google docs. Students can submit their assignments and projects using this software.
- Project planning and tools tracking.
Much software allows you to communicate only, while some only offer to focus on planning. When you need both on the same platform then team collaboration software is for you, as they offer communication with project planning and tracking tools. Some tracking tools include:
- Kanban boards
- Gantt charts
- Timelines
- Calendars
- Tables
- Reporting and dashboard
If you want to check a report quickly and send it to your management then such software is for you. You can create weekly or monthly reports and such tools of team collaboration software make it easier for you.
- Sharing permissions
Privacy is the most important thing when you use such apps and many team collaboration software allow you to adjust your sharing data and you can give access permission to those you want to. It also allows you to loop in STAKEHOLDERS and EMPLOYEES without surrendering your sensitive data.
Benefits of Team Collaboration software:
Team collaboration software differs from each other but fairly all the benefits of such apps are similar. Team collaboration software offers project managers all these benefits;
- Better communication and collaboration is provided with teams, managers, clients, and employees
- File sharing, documents, and relevant notes can be shared in a single app
- Your personal and professional data is all safe when you share information with any external stakeholder.
- It helps you to wrap up the projects on time within the given budget
- It also gives you a clear view of the team whether it is on track or not
- Consistency in the production of work and tasks.
Top collaboration software 2021: (2)
Here is the list of top-rated collaboration software;
- com
It is the full-fledged team collaboration software that allows teams to plan, create workflows, and connect. With this software manual, grunt work seems to be a past as it offers a team to work on a single platform with great collaboration. The user of this software can build their custom apps that are required according to their organization’s needs. It also offers in-depth qualities of reporting.
Features and advantages:
- It allows you to collaborate with tools over seventy integrations
- Project views such as Kanban, boards, calendars, Gantt charts, and many more.
- It allows you to customize your automation and notification settings
- It gives you time-tracking and file-sharing options
- The functionality of resource management
- Apps for iOS and Android devices that allow you to collaborate no matter where you are.
- This app is best for a team of any size.
- Slack:
It is the platform for communicating with teams instantly. It speeds up communication of all kinds in the workplace. It is the most commonly used app for workplace chat and many more.
Features and advantages:
- It allows instant messaging that can be private or in groups
- Hashtags
- Gifs and memes
- Video conferencing
- Integration with docs such as google docs
- Work with iOS and android
- Help you get out of the email jail
- It has capabilities of Workflow automation
- Enterprise-grade security
- It is best for the workplace who want to share files instantly and share memes with context
- Asana:
It is the project management app that is designed mainly around KANBAN BOARDS. It also provides a time-lime view to the team. Asana gives you the ability to create automation, app integration, and customer-facing.
Features and advantages of Asana:
- It provides multiple views of boards
- Fingertip editing feature for iOS and android
- Automation capabilities
- Rules for customer-facing
- Tools for the portfolio of project management
- Resourcing planning
- Integrations with the likes of Dropbox, Gmail, and slack.
- Pre-built templates
- Custom-designed field
- Asana is best for collaboration tools for all size teams.
- It has a good grade for privacy and security
- It provides deep controls for admin
- Deep controls for scaleable pricing.
- Flock:
It is designed with two great features that are: workplace communication and online collaboration. It gives a free trial for 30 days. Getting started with the flock is very simple and easy.
Features and advantages:
- Instant messaging
- Video conferencing
- Strong ability to search and retrieve files and documents
- Thirty days free trial
- Private and group chats
- Instead of typing long messages, you can just send a voice note.
- Reminders and to-do list
- File sharing options from your computer or google drive
- Authorization and authentication.
- Company directory can be created using stored information of contact.
- It is best for sales and marketing teams and HR managers to improve their hiring process.
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